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Transfer Pricing

TLA Kancelaria > Specializations > Transfer Pricing

You’ve been in business for a while, so you know it often operates like interconnected vessels. Just as in a laboratory, the appropriate balance of factors is crucial in related-party transactions.

Our specialized advisory services include

1. Preparation and review of transfer pricing policies

  • Preparation and review of transfer pricing policies
    • Preparation and implementation of transfer pricing policies including:
    • Defining functional profiles of related entities
    • Transfer pricing principles
    • Transaction documentation principles
  • Designing specific group transactions, including but not limited to:
    • Advisory services and drafting of Cost Sharing Agreements, Joint Venture Agreements, and settlements related to such agreements
    • Advisory services and support in establishing a tax capital group
    • Advisory services and drafting of agreements related to low-value-adding services, also to benefit from “safe harbour” provisions.

2. Transfer pricing analyses (benchmarking and compliance analysis)

  • Preparation of comparative analyses (using databases such as Quick Analytics, also utilized by authorities) covering, among others:
    • Contract manufacturing
    • Goods distribution
    • Intra-group services
    • Loans and guarantees
    • IP licensing
  • Preparation of descriptions confirming the compliance of transaction terms with the arm’s length principle

3. Tax documentation (Local File, Master File)

  • Preparation of local documentation (“Local File”)
  • Preparation of group documentation (“Master File”)
  • Review and assessment of existing tax documentation

4. Transfer pricing information (TP-R)

  • Preparation of transfer pricing information TP-R (under regulations prior to January 1, 2019)
  • Preparation and verification of CIT-TP and PIT-TP reports (under regulations prior to January 1, 2019)

5. Representation during transfer pricing audits

6. ASSESSMENT/DESIGN OF GROUP RESTRUCTURING:

  • Designing planned relocations of functions and risks within capital groups
  • Assessing the correctness of settlements related to the relocation of functions and risks within capital groups
  • Calculating or verifying the level of the exit fee

7.ADVANCE PRICING AGREEMENTS (APA):

  • Assessing the possibility of applying for an APA for specific group transactions
  • Assistance in organizing a preliminary meeting with the Head of the National Revenue Administration (KAS)
  • Preparing the APA application
  • Support at every stage of the application process (including negotiating the terms of the agreement)
  • Assistance in implementing the provisions resulting from the decision of the Head of KAS

8. TRANSFER PRICING TRAINING

  • Organizing closed transfer pricing (TP) training sessions upon client request
  • Organizing open transfer pricing (TP) training sessions
  • Organizing online training sessions using specialized IT tools
Transfer Pricing Guide

Step by step

What transfer pricing is, what key issues are involved in discussing transfer pricing, how to prepare for a tax audit, and what sanctions may be imposed for non-compliance – this guide aims to present all of these topics in a clear and accessible manner. It is divided into sections that thoroughly address each topic. We invite you to read on.

1. Concept of Transfer Pricing

Transfer pricing has increasingly dominated tax planning issues within corporate groups in recent years, primarily due to the frequency of audits conducted by tax authorities.

In recent years, transfer pricing has become a particular focus of tax administrations in many countries, including Poland, due to its role in aggressive tax planning strategies employed by corporate groups. In Poland, transfer pricing has become a priority issue for the tax administration, leading to a significant increase in related audits.

Recognizing the risks to economic development posed by transfer pricing, international organizations such as the Organisation for Economic Co-operation and Development (OECD) and the European Union have taken various actions to prevent the use of transfer pricing for aggressive tax optimization that leads to base erosion and profit shifting. The outcomes of these institutions’ work on transfer pricing have been reflected in legislative changes in Poland, particularly regarding transfer pricing documentation requirements.

Changes to the CIT Act and PIT Act, effective January 1, 2019, introduced a definition of transfer pricing in both acts. Article 11a(1)(1) of the CIT Act (similarly, Article 23m(1)(1) of the PIT Act) states that transfer pricing refers to the financial result of conditions determined or imposed due to existing relationships, including price, remuneration, financial outcome, or financial ratio. The legislator thereby established a broad framework for understanding the concept of transfer pricing.

2. Controlled transaction

As of January 1, 2019, the legislator decided to regulate the concept of “transaction” by creating a broad definition of “controlled transaction.”

The CIT/PIT Act, as amended from January 1, 2019, introduces the definition of “controlled transaction” for transfer pricing purposes.
According to this definition, a controlled transaction refers to economic activities identified based on the actual behavior of the parties involved, including the allocation of income to a foreign branch, where the conditions have been established or imposed due to relationships between the parties. The introduction of this broad definition aims to cover events that might not be considered transactions in everyday language, such as:

    • Restructurings
    • Cost Sharing Agreements (CCA)
    • Partnership agreements
    • Cooperation agreements
    • Liquidity management agreements

3. Related Entities

Determining whether entities are “related” under income tax laws is crucial for identifying documentation requirements and the potential for income adjustment or loss reduction by tax authorities.

According to the definition effective from January 1, 2019, related entities are:

    1. Entities where one entity exerts significant influence over at least one other entity, or
    2. Entities influenced by:
      • The same other entity, or
      • A spouse, relative, or in-law up to the second degree of an individual exerting significant influence over at least one entity, or
    3. An unincorporated partnership and its partners, or
    4. A taxpayer and their foreign branch.
  • Significant influence includes, among other factors:
    1. Directly or indirectly holding at least 25% of the shares or interests in the capital (expanded to include shares in capital, voting rights in supervisory, governing, or managing bodies, units of participation, certificates, or other rights related to participation in profits or assets or their expectations);
    2. The actual ability of an individual to influence key economic decisions made by an entity; or
    3. Marital relationships or relationships of kinship or affinity up to the second degree.
  • The new regulations do not consider the following relationships (compared to the previous legal state):
    1. Establishing an unincorporated partnership (except when such agreements are made with entities from “tax havens”), though the broad concept of “controlled transaction” still encompasses this event;
    2. Entering into joint venture agreements (except when such agreements are made with entities from “tax havens”), though the broad concept of “controlled transaction” still encompasses this event;
    3. Employment relationships;
    4. Property relationships.
  • Particular attention is drawn to the new circle of related entities arising from an individual’s actual ability to influence key business decisions. This refers to individuals who can significantly impact the key business decisions made by an entity, even without formal authorization within its governing or supervisory bodies.
    Additionally, entities are considered related if their relationships are not established or maintained for valid economic reasons, including those aimed at manipulating ownership structures or creating circular ownership structures (to address situations where entities were not considered related due to “artificial” ownership structures or entities placed in the structure to break the chain of relationships).

4. Documentation Thresholds – Documentation Requirements

From January 1, 2019, documentation thresholds have been increased and set at a “fixed” level (regardless of the entity’s revenue, as was previously the case).

With the new transfer pricing regulations, the legislator abandoned the approach of linking transaction thresholds to entity revenue and opted for “fixed” limits for different categories of transactions. This represents a “return” to the principles that were in place before January 1, 2017, but the thresholds have been set at a significantly higher level.

Local transfer pricing documentation (Local File + benchmark study) must be prepared for:

    1. Controlled transactions of a homogeneous nature,
    2. where the net value exceeds the following thresholds in a tax year:
      • 10,000,000 PLN for commodity transactions,
      • 10,000,000 PLN for financial transactions,
      • 2,000,000 PLN for service transactions,
      • 2,000,000 PLN for other transactions,
  • Documentation thresholds are determined separately for:
    1. Each controlled transaction of a homogeneous nature, regardless of whether it is classified as a commodity, financial, service, or other type of transaction.
    2. Both the cost side and the revenue side.
  • In assessing whether a controlled transaction is of a “homogeneous” nature, the following factors are considered:
    1. The economic uniformity of the controlled transaction.
    2. Comparability criteria, including characteristics of goods, functions performed, assets involved, risks borne, transaction conditions, and economic strategy.
    3. Transfer pricing verification methods.
    4. Other relevant circumstances of the controlled transaction.
  • It should be noted that the concept of a “homogeneous transaction” is similar to the concept of a “transaction of the same kind” under the regulations that were in effect before January 1, 2019.

The tax authority can request the preparation of local documentation for transactions not subject to documentation requirements within 30 days of receiving the request.

Documentation requirements also apply to transactions with entities based in “tax havens.”

5. Exemptions from Documentation Requirements – "Domestic" Transactions and "Safe Harbours"

Following OECD guidelines, the legislator has exempted certain transactions from documentation requirements, even if thresholds are exceeded.

  1. Domestic Transactions

The obligation to prepare local transfer pricing documentation (Local File + Benchmark Study) does not apply to transactions conducted exclusively between related entities with their registered offices in Poland, in a tax year where each of these related entities collectively met the following conditions:

    • Does not benefit from entity-level exemptions,
    • Does not benefit from subject-matter exemptions (such as from Special Economic Zones (SEZ) or support decisions for new investments (PSI)),
    • Has not incurred a tax loss.
  1. „Safe harbours”

a) Loans

An entity is not required to prepare local documentation (Local File + Benchmark Study) for an intra-group loan, and the authority refrains from determining the taxpayer’s income (loss) concerning the interest rate if the following conditions are met:

  • The loan’s interest rate on the agreement date is based on a benchmark interest rate and margin specified in a Ministry of Finance announcement (published at least annually) applicable on the agreement date.
  • No fees other than interest are charged for the loan’s provision or servicing, including commissions or premiums.
  • The loan term does not exceed 5 years.
  • During the fiscal year, the total level of liabilities or receivables from intra-group loans, calculated separately for granted and received loans, does not exceed 20 million PLN or its equivalent (loans in foreign currencies are converted at the average NBP exchange rate on the last business day before the loan disbursement).
  • The lender is not based in a country or territory applying harmful tax competition.

These regulations also apply similarly to credits and bond issues.

b) Low-Value-Added Services

An entity is not required to prepare local documentation (Local File + Benchmark Study) for low value-added services, and the authority refrains from determining the taxpayer’s income (loss) concerning the markup on the costs of these services if the following conditions are collectively met:

  • The transaction concerns services listed in the annex to the act (e.g., accounting, auditing, HR management, IT, legal services) that collectively meet the following conditions:
    • they are of a supportive nature to the business activities of the service recipient;
    • They are not the main activity of the group of related entities.
    • The value of these services provided by the service provider to unrelated parties does not exceed 2% of the total value of services provided to both related and unrelated entities.
    • The services are not further resold by the recipient, except for resale of services purchased in the recipient’s name but for another related entity (re-invoicing).
  • the markup on the costs of these services has been determined usingthe cost-plus method or the transactional net margin method and amounts to:
    • No more than 5% of costs for purchased services.
    • No less than 5% of costs for provided services.
  • The service provider is not based in a country or territory applying harmful tax competition.
  • The service recipient has a calculation that includes:
    • the type and amount of costs included in the calculation,
    • he method of application and justification for the selection of allocation keys for all related entities benefiting from the services;
    • a description of the transaction, including an analysis of functions, risks, and assets.

c) Reinvoicing

An entity is not required to prepare local documentation (Local File + Benchmark Study) for transactions exclusively involving the settlement of expenses incurred for the benefit of an unrelated entity (“reinvoicing“) if all the following conditions are met:

  • no added value is created, and the settlement is made without including a margin or profit markup;
  • the settlement is not directly related to another controlled transaction;
  • the settlement occurred promptly after payment to the unrelated entity;
  • the related entity is not domiciled, registered, or managed in a jurisdiction that applies harmful tax competition.

 

6. Transfer Pricing Documentation

Tax documentation may consist of up to three types of documentation: the “Local File,” transfer pricing analyses (benchmark study), and the “Master File.” In addition to these documentation requirements, there may also be other obligations related to transfer pricing.

These obligations may include up to three types of documentation along with the preparation and submission of transfer pricing information. Additionally, there may be non-documentation-related obligations that are still connected to the area of transfer pricing:

    • “Local File” – documentation concerning controlled transactions conducted by an entity with related parties. The obligation to prepare arises when the net value of a “homogeneous” transaction exceeds the applicable threshold.

Deadline for preparation: by the end of the 9th month after the end of the tax year.

    • Transfer Pricing Analysis (Benchmark Study) – a part of the local documentation aimed at demonstrating that the terms of controlled transactions are “at arm’s length.” The obligation to prepare arises when the net value of a “homogeneous” transaction exceeds the applicable threshold (every local documentation must include a benchmark study);

Deadline for preparation: by the end of the 9th month after the end of the tax year.

    • “Master File” – group documentation containing information about the entire group of related entities, including the entity in question. The obligation to prepare arises when a related entity required to prepare “local” documentation is consolidated using the full or proportional method and belongs to a group of related entities that:
      • for which a consolidated financial statement is prepared;
      • for which consolidated revenues exceeded 200,000,000 PLN or its equivalent in the previous financial year.

Deadline for preparation: by the end of the 12th month after the end of the tax year.

    • “TP-R” – transfer pricing information containing detailed data (a summary) regarding transactions conducted with related entities. It must be submitted even if exempt from documentation requirements for “domestic” transactions, or when applying “safe harbor” or “pure reinvoicing” exemptions. It also includes the entity’s statement confirming that the local transfer pricing documentation has been prepared in accordance with the actual state of affairs and that the transfer prices covered by this documentation are determined under conditions that would be agreed upon by unrelated entities.

Deadline for Submission: By the end of the 11th month following the end of the tax year,

in electronic form, to the head of the tax office.

  • Other obligations related to the area of transfer pricing
    • “Country-by-Country Reporting (CbCR)” – a report on the income, taxes paid, and locations of business activities of related entities. Generally, the obligation to prepare arises when consolidated revenues exceed PLN 3.25 billion or the equivalent amount (applicable to parent companies based in Poland).

Submission deadline: 12 months from the end of the reporting financial year, electronically to the Head of the National Revenue Administration.

      • CBC-P – notification regarding the obligation to provide information about the group of entities. The obligation to submit this notification arises when an entity is part of a group that submits “Country-by-Country Reporting.” The entity must indicate whether it is the parent company submitting CBC-R or specify the reporting entity and the country where CBC-R will be filed.

Submission deadline: within 3 months from the end of the group’s reporting financial year, electronically to the Head of the National Revenue Administration.

7. Tax havens

The documentation obligation arises for controlled transactions with entities that have residence, headquarters, or management in a jurisdiction or country applying harmful tax competition (“tax havens”) when the value of the transaction is equal to or greater than

    • PLN 2,500,000 – in the case of a financial transaction;
    • PLN 500,000 – in the case of other transactions.

The list of countries/territories recognized as “tax havens” is published through a regulation by the Minister of Finance..

Local transfer pricing documentation for the above transactions—besides the “standard” elements—also includes an economic justification for the transaction, specifically describing the expected economic benefits, including tax benefits. The elements of this justification are:

    • A description of the circumstances leading to the documentation obligation.
    • Benefit test, i.e., a description of the anticipated tax benefits and other economic benefits (e.g., increased profitability, strengthened competitive advantage, enhanced brand recognition, etc.).
    • other economic reasons for the transaction.

8. Methods of Valuation

Transfer prices are verified using the method most appropriate to the given circumstances, selected from the methods specified in the CIT/PIT Act.

Although there is still no obligation to use specific methods for determining prices between related parties, the new regulations have introduced a statutory requirement for taxpayers to use, in the first instance, five methods for verifying transfer prices. If it is not possible to apply any of these methods, the legislator has explicitly allowed the use of the so-called sixth method—another method deemed most appropriate in the given circumstances. In selecting the most appropriate method for the given circumstances, particular consideration is given to the conditions set or imposed between related parties, the availability of information necessary for the proper application of the method, and the specific criteria for its application.

Transfer pricing methods:

  • PCN Method

The Comparable Uncontrolled Price (CUP) method involves comparing the price of a controlled transaction’s subject with the price used in comparable transactions by unrelated entities and determining the market value of the controlled transaction’s subject based on this comparison.

The CUP method can only be applied if a suitable comparable transaction is identified. A comparable transaction is: (i) a comparable transaction between the taxpayer and an unrelated entity (known as internal comparability) or (ii) a comparable transaction between unrelated entities (known as external comparability).
When assessing the comparability of a given transaction, all comparability criteria must be considered, especially the characteristics of the product. If there are no differences between the examined transaction and the comparable uncontrolled transaction that could significantly affect the price of the transaction’s subject in the market, or if reasonably accurate adjustments can be made to eliminate the significant effects of such differences, the CUP method is generally considered the “first choice” of tax authorities during the verification of the market conformity of the examined transaction, where its application is possible.

  • The Resale Price Method

The Resale Price Method involves calculating the purchase price of goods or services from a related party by subtracting a resale price margin from the selling price of those goods or services to an unrelated party.
The resale price margin should allow the reseller to cover its direct and indirect costs related to reselling the controlled transaction’s subject and provide a profit appropriate to the functions performed, assets used, and risks assumed by the reseller.
The market value of the resale price margin is determined by referencing the margin level applied by the related party in comparable transactions with unrelated parties or the margin applied in comparable transactions by unrelated parties.
Thus, the resale price method is typically applied in transactions where one related party acts as a distributor that first purchases goods from a related party and then resells them to unrelated parties.

  • The Cost Plus Method

Cost Plus Method involves determining the price of the controlled transaction by adding the base cost and a profit margin, calculated relative to the base cost.
The base cost refers to the sum of costs directly associated with or the sum of costs directly or indirectly related to the production or acquisition of the controlled transaction item.
The market value of the profit margin relative to a given base cost is determined by referring to the profit margin that the same entity applies in comparable transactions with unrelated entities with the same base cost, or the profit margin applied in comparable transactions by unrelated entities with a comparable base cost.In the Cost Plus Method, a comparable profit margin is added to the comparable base cost.
In the cost-plus method, a comparable profit mark-up is added to the comparable cost base. Therefore, it is extremely important to take into account any differences in the level and type of expenses resulting from the functions performed and the risks borne by the parties to the transactions being compared.
Similar to the Resale Price Method, comparability in the Cost Plus Method largely depends on the degree of similarity between the functions performed, risks borne, and contractual conditions of the transactions.

  • Profit Split Method

The Profit Split Method involves determining the total profit earned by related entities from a given transaction, and then dividing this profit among these entities in a manner that unrelated entities would, taking into account the functions performed, assets employed, and risks assumed by the parties to the controlled transaction.The proportional division of profits, as would be used by independent entities participating in the transaction(s), is achieved by determining the revenues earned by each related entity and the costs incurred in relation to the controlled transaction. If the identified costs exceed the associated revenues, the division will involve a loss.

The profit split is done using:

    • residual analysis, in which the total profits obtained from the given transaction(s) by the related parties involved are divided in two stages:
      • In the first stage, each participant in the transaction is allocated a minimal profit (minimal profit refers to the profit earned by independent entities performing similar functions in such transactions – compensation for the functions performed),
      • In the second stage, any remaining profits (profits after the allocation in the first stage, known as residual profits) are divided among the related entities participating in the transaction according to the rules that independent entities would establish for such a transaction.
    • Contribution analysis – which allocates the combined profit from a transaction among related entities based on the relative value of the activities undertaken by each related entity.
  • Transactional Net Margin Method

The Transactional Net Margin Method (TNMM) involves determining a financial ratio that reflects the relationship between the net profit margin obtained by the related party in a controlled transaction and an appropriate base. This base can include revenues, costs, assets, or elements of revenues, costs, or assets.The net profit margin is calculated by subtracting the costs associated with the execution of the controlled transaction from the revenue generated from that transaction.If it is necessary to account for costs that cannot be directly attributed to the specific transaction when calculating the net profit margin, such costs are allocated using a method that best reflects the value creation process in the controlled transaction.The choice of an appropriate financial ratio is made considering the industry specifics and the significant circumstances of the transaction. The market value of the financial ratio is determined by referring to the level of the financial ratio:

    • achieved by a related party in comparable transactions with unrelated parties in relation to the same base, or
    • achieved in comparable transactions by unrelated parties in relation to a comparable base, or
    • achieved by entities conducting activities comparable to the scope of the examined transaction in relation to a comparable base.
  • The Transactional Net Margin Method is applied in situations where both parties in a transaction are engaged in a series of transactions, and one of them involves significant intangible assets for which it is difficult to determine the market level of compensation.
    • Valuation technique as the “sixth method”
  • If a different valuation technique has been recognized as a method, it should be applied as follows:
    • if the valuation technique requires the analysis to be based on forecasts, forecasts prepared for financial planning purposes should be used first;
    • the amounts or ratios used within the valuation technique should correspond to market value;
    • if the correct application of the valuation technique requires the use of a discount factor:
      • the amounts or ratios used within the valuation technique should correspond to market value;
      • the amount of the discount factor takes into account the level of business risk of the related entity and the level of fluctuations in future cash flows generated by the valued subject of the controlled transaction;
    • the analysis takes into account the level of value of the subject of the controlled transaction expected by each party to the controlled transaction.
  • Source: Rozporządzenie Ministra Finansów z dnia 21 grudnia 2018 r. w sprawie cen transferowych w zakresie podatku dochodowego od osób prawnych (Dz. U. 2018 poz. 2491.

9. Statement on the preparation of local documentation

Related entities required to prepare local documentation are obligated to submit an appropriate statement.

From the 2022 tax year (for that year and subsequent years), the statement that the local transfer pricing documentation has been prepared in accordance with the actual state of affairs, and that the transfer prices covered by this documentation are determined under “arm’s length” conditions, is part of the TPR information submitted to the head of the tax office by the end of the 11th month after the end of the tax year.

The TPR information (including the statement) is signed and submitted (electronically) by the head of the entity as defined in Article 3(1)(6) of the Accounting Act, and in the case where the entity is managed by a multi-person body, by a designated person who is a member of that body (the designation of a person from the multi-person body does not release the other members of that body from responsibility for failing to submit this information).

10. Transfer pricing adjustment

The taxpayer may make a transfer pricing adjustment upon the cumulative fulfillment of specified conditions.

Under the regulations, a taxpayer may make transfer pricing adjustments (including adjustments to price, financial results, or financial ratios) by changing the amount of income earned or expenses incurred to generate income, provided that all of the following conditions are met:

  • the conditions established in the controlled transactions conducted by the taxpayer during the tax year were those that would have been agreed upon by unrelated entities (the necessity of market-based settlements during the year in accordance with the best available knowledge and experience).
  • there have been significant changes in circumstances affecting the conditions established during the tax year (i.e., circumstances that could not have been foreseen when planning transfer pricing levels for the year, such as substantial changes in market prices of raw materials or goods caused by factors beyond the control of the taxpayer and related entity); or the actual costs incurred or revenues earned, which form the basis for calculating the transfer price, are known, and ensuring their compliance with “arm’s length” conditions requires a transfer pricing adjustment.
  • at the time of making the adjustment, the taxpayer possesses a statement from the related entity or an accounting document confirming that the related entity has made a transfer pricing adjustment in the same amount as the taxpayer;
  • there is a legal basis for the exchange of tax information with the country in which the related entity is domiciled, headquartered, or managed;

In case:

  • for an adjustment that decreases the taxpayer’s revenue or increases the taxpayer’s costs, it is necessary to meet all of the aforementioned conditions cumulatively;
  • for an adjustment that increases the taxpayer’s revenue or decreases the taxpayer’s costs, it is sufficient to meet the conditions specified in points 1) and 2) cumulatively.

The transfer pricing adjustment should be recognized in the reporting period to which it pertains, rather than in the period when the corrective invoice or other document confirming the adjustment was issued.

It is advisable to refer to the tax clarifications on transfer pricing dated March 31, 2021. The most crucial point of the clarifications indicates that a “negative” transfer pricing adjustment, if the conditions specified in Article 11e(1-4) of the CIT Act are not met (resulting in the inability to account for it as “KCT11e,” i.e., “retroactively”), cannot be made on general terms (i.e., on a current basis). Otherwise, according to the Ministry of Finance, the taxpayer would effectively have the freedom to choose the method and period for making KCT11e, i.e., according to the general rules for adjustments.

11. Transfer Pricing Information (TP-R)

TP-R is a tax information form submitted electronically to the Head of the National Revenue Administration by related entities:

  • obligated to prepare local transfer pricing documentation or
  • engaged in controlled transactions covered by the exemption under Article 11n point 1 of the CIT Act/Article 23z point 1 of the PIT Act (exemption for “domestic” transactions).

TP-R provides a detailed description of transactions carried out by taxpayers with related entities.

  • specification of the authority to which it is submitted, the purpose of submitting the information, and the period for which it is submitted;
  • identification details of the entity;
  • general financial information of the entity;
  • information regarding related entities and controlled transactions;
  • information regarding the transfer prices applied and the methods used for their verification;
  • additional information or explanations regarding the data or information mentioned above;
  • a statement by the entity confirming that the local transfer pricing documentation has been prepared in accordance with the actual state of affairs and that the transfer prices covered by this documentation are determined under conditions that would be agreed upon by unrelated entities.

The TPR information is signed and submitted (electronically) by the head of the entity as defined in Article 3(1)(6) of the Accounting Act. In cases where the entity is managed by a multi-member body, the submission is made by a designated member of that body (the designation of a member does not exempt other members of the body from liability for failure to submit the information).

This demonstrates that tax authorities aim to obtain highly detailed data from related entities regarding the execution of controlled transactions. Therefore, it is advisable to ensure the accurate preparation of the TPR information well in advance.

12. Transfer Pricing Audits

The verification of transfer pricing has recently become a primary focus of tax authority audits.
Transfer Pricing Audits

According to announcements from the Ministry of Finance and published statistics, the verification of transfer pricing has become a key area of tax authority audits.

Most Frequently Audited Transaction Types

In practice, tax audits focus on verifying transactions that are significant due to their value. Below are examples of the most frequently audited transactions—given the frequency of their audits, these transactions should be considered high-risk:

    1. Intra-group Services – In this area, the authorities verify:
      • service performance: Authorities examine questions such as who performed the service, what the added value is for the buyer, what evidence exists to confirm the service was performed, and what drives the demand for the service,
      • transfer pricing and justification for acquiring services abroad: During audits, authorities often attempt to challenge the justification for acquiring services abroad—for example, accounting services—when equivalent services on the Polish market are cheaper.
      • cost base: The cost base calculation is audited, and in more detailed inspections, source documents confirming the expenses included in the calculation are also reviewed.
    2. Business Restructuring – In this area, the authorities verify:
      • the price of transferred assets,
      • the method of relocating assets, functions, risks, and profit potential to the restructured entity,
      • the justification for applying an “exit fee” for the transfer of assets, functions, and risks.
  • During transfer pricing audits in this area, the authorities are interested in:
    1. understanding the reasons for the restructuring;
    2. examining the structure prior to the restructuring (particularly the nature of settlements between related entities);
    3. understanding the structural changes resulting from the restructuring;
    4. verifying whether the entity taking over certain functions has adequate resources to perform those functions;
    5. assessing the benefits the restructuring brings to the capital group and the entities involved (in the authorities’ view, restructuring is justified if the participating entities gain benefits);
    6. reviewing the calculation of the “exit fee” (authorities scrutinize the assumptions used in the “exit fee” calculation).

3.License Fees for the Use of Intangible Assets (IA)During transfer pricing audits in this area, the authorities verify:

      • whether the licensor possesses adequate economic substance and appropriate resources to effectively perform its function, primarily the protection and promotion of the trademark;
      • actual incurrence of costs related to the protection and promotion of the trademark;
      • whether the legal owner of the trademark is also its economic owner, i.e., authorities check whether the entity is genuinely responsible for the strategy of developing and promoting the trademark (if the authority determines that another entity is responsible, it may question the justification for the license fee);
      • the business rationale for group entities incurring the fee (e.g., fees for trademarks paid by a contract manufacturer selling exclusively to the group, or fees for technological know-how paid by a distributor not engaged in product manufacturing, would be deemed unjustified).

13. Preparation for Audit

Proper preparation for transfer pricing audits can protect taxpayers from severe penalties.

How to Prepare for a Transfer Pricing Audit?

The above examples of verified settlements demonstrate that authorities scrutinize intra-group settlements very closely. Due to the complexity of the subject matter and the dynamic nature of tax audits, it is advisable to prepare for a potential transfer pricing audit.

To safeguard transfer pricing practices within their enterprises, decision-makers should seriously consider implementing a due diligence procedure for transfer pricing that includes:

    • rules for identifying related parties,
    • verification of the economic substance of related entities,
    • procedures for collecting documentation supporting settlement principles, including, among others, cost base calculations and evidence of service delivery.
  • It is also advisable for enterprises within capital groups to:
    • review transactions conducted with related entities in previous years,
    • verify their compliance with market conditions, and
    • implement any necessary adjustments for future settlements.
  • Proper preparation for transfer pricing audits can protect taxpayers from severe penalties imposed for non-compliance in this area.

14. Sanctions

Failure to comply with transfer pricing documentation obligations may result in negative consequences under tax and criminal tax law.

Sanctions related to transfer pricing are broad in scope and may affect both:

    • the taxpayer, and
    • the taxpayer’s governing bodies or individuals responsible for its economic affairs.

Regulation

Action or Inaction of the Taxpayer

Sanction

Tax Ordinance

   

Articles 58b and 58c in conjunction with Article 58a § 1(4) of the Tax Ordinance Act

Use of “non-arm’s length” pricing in a transaction between related entities;

Failure to submit transfer pricing documentation.

If the authority determines the amount of income or loss, it will also impose an additional tax liability of 10% of the sum of the unduly reported or overstated loss and the undeclared income, in whole or in part.

   

If the basis for determining the additional tax liability exceeds 15 million PLN, or the party has not submitted transfer pricing documentation, the additional tax liability rate is 20%.

   

If both conditions are met (exceeding 15 million PLN and lack of documentation), the additional tax liability rate increases to 30%.

Penal Fiscal Code

   

Article 56c § 1 and 2

BFailure to prepare transfer pricing documentation (local/group), or preparing it inaccurately

Fine of up to 720 daily rates

Article 56c § 3

Preparation of transfer pricing documentation (local/group) after the deadline

Fine of up to 240 daily rates

Article 80e § 1

Failure to submit TPR information, or providing information inconsistent with local documentation or the actual state

Fine of up to 720 daily rates

Article 80e § 2

Submission of TPR information after the deadline

Fine of up to 240 daily rates

Benchmark Verifier

Verify the entity's obligations regarding transfer pricing analyses ("benchmarking"). Check whether a transfer pricing analysis needs to be prepared for controlled transactions undertaken by the entity and whether the existing analysis requires updating.


    The entity is not required to prepare a benchmarking analysis.


    The entity is not required to prepare a benchmarking analysis.

    The lack of obligation to prepare a benchmarking analysis does not exempt related entities from settling in accordance with the arm's length principle. According to Article 11c(1) and (2) of the CIT Act (analogously, Article 23o(1) and (2) of the PIT Act), related entities are required to establish transfer prices under conditions that would be agreed upon by unrelated entities. Authorities have the right to challenge the arm's length nature of settlements and adjust income or decrease losses. This is also crucial for potential TP adjustments, as they require arm's length conditions at the time of the transaction. Even without a statutory obligation, preparing a benchmarking analysis may be advisable to secure settlements.
    If you are interested in assistance with preparing a transfer pricing analysis, we encourage you to contact us.



    The entity is not required to prepare a benchmarking analysis.

    The lack of obligation to prepare a benchmarking analysis does not exempt related entities from the requirement to settle transactions in accordance with the arm's length principle. According to Article 11c(1) and (2) of the CIT Act (analogously, Article 23o(1) and (2) of the PIT Act), related entities must establish transfer prices under conditions that would be agreed upon by unrelated entities (from the moment the transaction is concluded), and the authority has the right to challenge the arm's length nature of settlements and subsequently adjust income or reduce losses. Moreover, despite this exemption, micro and small enterprises are still required to submit a declaration of having prepared transfer pricing documentation. This is also relevant for the possibility of making a TP adjustment, as it is only permissible if the settlements were arm's length at the time of the transaction (typically requiring an arm's length method and arm's length profit). Therefore, even in the absence of a statutory obligation, it is advisable to consider preparing a benchmarking analysis to secure the settlements.

    The entity is required to prepare a benchmarking analysis.

    According to Article 11q(1)(3) of the CIT Act (analogously, Article 23zc(1)(3) of the PIT Act), local transfer pricing documentation must include a transfer pricing analysis, such as:
    a) a "comparative analysis," which involves analyzing data of unrelated entities or transactions conducted between unrelated entities considered comparable to the conditions established in controlled transactions, or
    b) a "compliance analysis," demonstrating that the conditions of the controlled transaction are consistent with those that would have been agreed upon by unrelated entities—applicable where preparing a comparative analysis is not suitable under the selected transfer pricing verification method or not feasible with due diligence

    Was the first year documented with the prepared benchmarking analysis (most recent) the 2022 tax year or earlier?

    The entity is required to prepare a new benchmarking analysis for the 2025 tax year.
    According to Article 11r of the CIT Act (analogously, Article 23zd of the PIT Act), comparative and compliance analyses must be updated at least every three years unless significant changes in the economic environment warrant an earlier update.

    The existing benchmarking analysis for the controlled transaction should remain valid for the 2025 tax year, provided that no significant changes in the economic environment have occurred since the tax year when the analysis was first used.


    If you are interested in assistance with preparing a transfer pricing analysis, we encourage you to contact us


    The Benchmark Verifier results are for informational purposes only and do not constitute tax or legal advice. TLA assumes no responsibility for users' application of simulation results.

    Clearing previous responses requires resetting the form.

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    Additive Method

    A method for preparing a comparative analysis that involves selecting entities that are the closest competitors to the tested entity for analysis.

    APA (Advance Pricing Agreement)

    A decision issued by the Head of the National Revenue Administration (KAS) in which it is recognized that the transfer price of a controlled transaction has been set under conditions that would be agreed upon by unrelated entities.

    Arm’s Length Principle
    An international standard agreed upon by OECD member countries for determining transfer prices for tax purposes. It is outlined in Article 9 of the OECD Model Tax Convention as follows:
    “[…] if […] conditions are agreed or imposed between two enterprises in their commercial or financial relations which differ from those which would be agreed upon by independent enterprises, the profits which would have accrued to one of the enterprises but for those conditions, may be treated as profits of that enterprise and accordingly taxed.”

    Business restructuring

    A reorganization involving a significant change in commercial or financial relationships (including the termination of existing contracts or the alteration of their key terms), which involves transferring functions, assets, or categories of risk between related entities. This is relevant if, as a result of the transfer, the expected average annual financial result of the taxpayer before interest and taxes (EBIT) over a three-year period changes by at least 20% from the expected average annual EBIT in the same period if the transfer had not occurred.

    CbCR (Country-by-Country Reporting)

    A report on the amount of income, taxes paid, and the locations of business operations, subsidiaries, and foreign branches of a group in the tax year, submitted when consolidated revenues both within and outside of Poland exceed EUR 750,000,000 in the tax year.

    CbCP

    A notification in which the taxpayer informs that: they are the parent entity, the designated entity, or another entity submitting the Country-by-Country Report (CbCR), or identifies the reporting entity (along with its identification details) and the country or territory where the group information will be submitted.

    CCA (Cost Contribution Agreement)

    An agreement that establishes the principles for the parties’ participation in the sharing of incurred expenses and their participation in the income generated by all participants in the agreement; a cost-sharing agreement particularly pertains to research and development activities and the creation of intangible assets such as trademarks, patents, or know-how.

    Comparable Uncontrolled Price Method

    This method involves comparing the price of a controlled transaction with the price applied in comparable transactions by unrelated entities and determining the market value of the controlled transaction’s subject based on this comparison.

    Comparative analysis

    Analysis of data from unrelated entities or transactions conducted with unrelated entities or between unrelated entities, deemed comparable to the conditions established in controlled transactions.

    Compliance analysis

    An analysis demonstrating the alignment of the conditions under which a controlled transaction was conducted with the conditions that would have been established by unrelated entities (conducted when preparing a comparative analysis is not appropriate under the given transfer pricing verification method or is not possible with due diligence).

    Controlled transaction

    Identified based on the actual economic behavior of the parties, including the allocation of income to a foreign branch, where the terms have been established or imposed as a result of their relationships.

     

     

    Deductive Method

    A method for preparing a comparative analysis that involves using specialized databases to identify a set of comparable transactions or entities (by eliminating through selected criteria). Examples of databases used include Amadeus, QuickAnalytics, KtMINE, Bloomberg, and Royalty Range

    Deliberate offsetting

    A benefit provided within a group by one related entity to another related entity, which is intentionally balanced to some extent by other benefits received in return by that entity.

    Exit fee

    A fee applied between participants in a restructuring process, reflecting the extent to which the restructuring has resulted in the transfer of profit-generating potential. This is particularly relevant in cases of transferring valuable assets or rights to those assets, including intangible assets, terminating or significantly renegotiating existing contracts, or transferring an organized part of a business.

    Group documentation (“Master File”)

    Documentation describing the activities of the capital group, which must be maintained for the fiscal year by related entities consolidated using the full or proportional consolidation method, required to prepare local transfer pricing documentation, and belonging to a group for which consolidated financial statements are prepared and whose consolidated revenues exceeded PLN 200,000,000 or its equivalent in the previous fiscal year.

     
     

     

     

    Profit potential
    Expected future profits, which may in some cases include losses. The term “profit potential” is often used for estimating arm’s length compensation for the transfer of intangible assets or activities, or for calculating arm’s length compensation for the termination or significant renegotiation of existing agreements, where it is determined that such compensation or remuneration would occur between independent parties under comparable circumstances.

    Profit Split Method
    This method involves determining the total profit earned by related entities from a controlled transaction and allocating this profit among the entities in the proportion that unrelated parties would allocate it, particularly considering the functions performed, assets employed, and risks assumed by the parties in the controlled transaction.
    Royalty Range.

    Recharacterization of a transaction
    An instrument used by the tax authority to determine the taxpayer’s income (or loss) without considering the controlled transaction, and, if justified, to determine the taxpayer’s income (or loss) from a transaction that would be appropriate in relation to the controlled transaction. This occurs if the tax authority deems that unrelated parties would not have entered into the controlled transaction under comparable circumstances, or would have entered into a different transaction.

    Related entities
    Entities where one entity exerts significant influence over at least one other entity; entities influenced by the same third party or by the spouse, relative, or in-law up to the second degree of the individual exerting significant influence over at least one entity; an unincorporated partnership and its partners; a taxpayer and their foreign branch; and, in the case of a tax capital group, a corporate entity within the group and its foreign branch.
    Royalty Range.


    Resale Price Method
    This method involves calculating the purchase price of goods or services from a related party by reducing the selling price of those goods or services to an unrelated party by the resale margin.

    Residual analysis
    An analysis used in the profit split method that divides the global profit from controlled transactions in two stages. In the first stage, each participant is allocated a sufficient profit to provide a basic income appropriate for the type of transaction in which the participant is involved. This basic income is typically determined by comparing market incomes achieved in similar types of transactions by independent enterprises. The basic income generally does not account for income generated by unique and valuable assets held by the participants. In the second stage, any remaining residual profits (or losses) after the first-stage division are allocated among the parties based on an analysis of facts and circumstances that may indicate how the residual amount would be allocated among entities holding analogous “unique” assets.

     
     

     

     

    Safe harbours

    Regulations that exempt (upon meeting statutory conditions) related entities from the obligation to prepare local transfer pricing documentation for financial transactions (such as loans, credits, and bond issues) and for low-value-adding services listed in Annex No. 6 of the Corporate Income Tax Act.

    Secret comparables

    A principle in the audit process that involves ensuring the party has access to information that allows them to assess the accuracy of the comparative analysis (including the data used in it).

    Share analysis

    A method for determining the allocation of profits in group transactions; it involves estimating the distribution of transactional profits based on a chosen profit split key and allocating them to the parties involved in the transaction

    Significant influence

    A definition relevant for determining the scope of related entities – it means holding directly or indirectly at least 25% of the shares in capital or voting rights in control, decision-making, or management bodies, or shares or rights to participate in profits or assets or their expectations, including units of participation and investment certificates; the actual ability of an individual to influence the key economic decisions of a legal person or an organizational unit without legal personality; being in a marital relationship or having kinship or affinity up to the second degree

    Statement on the Preparation of Documentation

    A declaration by the taxpayer that the tax documentation has been prepared for the given year and that the transfer prices of controlled transactions covered by the local transfer pricing documentation are set on terms that would be agreed upon by unrelated entities. This statement is generally signed by the management, and failure to submit it or providing false information can lead to sanctions under the Fiscal Penal Code (KKS).

     
     

     

     

    Transfer price
    The financial outcome of conditions established or imposed due to existing relationships, including price, compensation, financial result, or financial ratio.

    Transactional Net Margin Method
    This method involves determining a financial ratio that reflects the relationship between the net profit margin achieved by the related party in a controlled transaction and the appropriate base.


    Transfer pricing adjustment
    Adjusting (or correcting) transfer prices (known as TP adjustment), Article 11e of the Corporate Income Tax Act defines the specific conditions for permissible adjustments that must be met collectively. The purpose of the transfer pricing adjustment is to align the transfer prices for a given accounting period with the arm’s length principle.

    Transfer Pricing Information (TP-R)
    A report submitted to the tax authority, which contains a set of information about transactions conducted by taxpayers with related parties and with entities having residence, seat, or management in a territory or country that practices harmful tax competition (so-called “tax havens”).

     
     

     

     

    Local documentation (“Local File”)

    Documentation describing the taxpayer’s activities and controlled transactions with related parties, consisting of a description of the related entity, a description of the transactions, including an analysis of functions, risks, and assets, transfer pricing analysis, and financial information.

     
     

     

     

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